4 Ways to Use Fireflies For Meetings

Fireflies AI
10 Oct 201903:14

TLDRThis guide outlines four ways to use Fireflies AI for recording and managing meetings. First, invite Fireflies' assistant, Fred, to your calendar for seamless call recording. Second, configure settings to automatically join meetings with web conferencing URLs. Third, upload audio files directly for transcription. Finally, install the Fireflies Chrome extension to add a 'Transcribe with Fireflies' button on Google Calendar invites. After the meeting, you can access the transcript and recording in your Fireflies dashboard or via email, giving you full control over how Fireflies joins your meetings.

Takeaways

  • 😀 You can invite Fred from Fireflies AI directly to your calendar to seamlessly record calls.
  • ⚙️ Adjust your settings to have Fireflies automatically join all meetings with a web conferencing URL.
  • 🎧 You can upload an MP3 or WAV file to Fireflies for transcription through their upload portal.
  • 🖱️ Download the Fireflies Chrome extension for Google Calendar to add a button for easily inviting Fireflies to meetings.
  • 📅 Fireflies can join meetings automatically based on your settings, giving you control over which meetings it attends.
  • 📞 Fireflies will join web conferencing platforms like Google Meet and Zoom directly from the meeting URL.
  • ☎️ For platforms without native integration, Fireflies will join meetings via a dial-in number.
  • 💬 After the meeting, Fireflies provides a transcript in your dashboard within 15 to 20 minutes.
  • 📂 You can drag and drop audio files into Fireflies to transcribe them within 5 to 10 minutes.
  • 🔥 Fireflies supports integration with many conferencing platforms like Zoom, WebEx, and Skype for Business.

Q & A

  • What is the first way to get started with Fireflies?

    -The first way to get started with Fireflies is by inviting Fred at fireflies.ai to your calendar, which allows it to seamlessly record the call.

  • How can you configure Fireflies to automatically join meetings?

    -You can configure Fireflies to automatically join meetings by adjusting the settings at app.fireflies.ai/settings. It will join any meeting that has a web conferencing URL or dial-in number.

  • What is the third method to use Fireflies?

    -The third method is to upload an MP3 or WAV file through app.fireflies.ai/upload, and Fireflies will transcribe the file.

  • How can Fireflies be integrated with Google Calendar?

    -Fireflies can be integrated with Google Calendar by downloading the Chrome extension from the Chrome store. This will add a 'Transcribe with Fireflies AI' button to all your Google Calendar invites.

  • What are the different settings available for controlling when Fireflies joins meetings?

    -You can choose settings to have Fireflies join all meetings, only meetings where you're the owner, only when you invite Fred from Fireflies, only internal meetings, or only external meetings with clients.

  • What do you need to ensure when inviting Fireflies to a meeting?

    -When inviting Fireflies to a meeting, ensure that the calendar invite contains a web conferencing URL or a dial-in number with a PIN.

  • What are some platforms Fireflies integrates with?

    -Fireflies integrates with platforms like Zoom, WebEx, UberConference, BlueJeans, Join.me, and Skype for Business.

  • How does Fireflies join meetings with web conferencing platforms?

    -For platforms like Google Meet and Zoom, Fireflies joins directly as a participant through the URL. For other platforms without native integration, it joins through a dial-in number.

  • How soon is the meeting transcript available after a call?

    -The transcript and the meeting will be available in your Fireflies dashboard within 15 to 20 minutes after the meeting.

  • What is the benefit of using the Fireflies Chrome extension for Google Calendar?

    -The Chrome extension allows you to easily invite Fireflies to meetings by clicking a button directly within the Google Calendar interface.

Outlines

00:00

🚀 Getting Started with Fireflies: Four Easy Methods

The first method to start using Fireflies is by inviting Fred (Fireflies AI assistant) to your calendar, where it can automatically record your calls. The second option is adjusting your settings at the Fireflies app to enable Auto-join for all meetings that include a web conferencing URL. The third method is manually uploading audio files (MP3 or WAV) to Fireflies for transcription. Lastly, you can install the Fireflies Chrome extension for Google Calendar, which adds a button for easy meeting transcription by automatically inviting Fireflies to your calendar events.

Mindmap

Keywords

💡Fireflies AI

Fireflies AI is an AI-based tool designed to assist in meetings by recording and transcribing them. It can join web conferencing platforms as a participant, and the recordings and transcripts are stored for review. In the script, it is used to make meetings more efficient by automating the note-taking process.

💡Fred at Fireflies.ai

Fred is the AI assistant that represents Fireflies during meetings. When invited to a calendar event or a web conferencing URL, Fred joins the meeting to record and transcribe. It acts as the virtual attendee who captures the conversation.

💡Auto Join

The Auto Join feature allows Fireflies AI to automatically join all web meetings that have a conferencing URL, making it convenient for users who frequently schedule meetings. This feature eliminates the need to manually invite Fireflies to each meeting.

💡Web conferencing platforms

These are platforms that support online meetings, such as Zoom, Google Meet, WebEx, and Skype for Business. Fireflies integrates with these platforms to record and transcribe meetings, as mentioned in the script.

💡Chrome Extension

The Chrome extension for Fireflies adds a button to Google Calendar invites, allowing users to invite Fireflies to meetings with a single click. This streamlines the process of including Fireflies in meetings directly from the browser.

💡Meeting Transcript

A meeting transcript is a written version of everything spoken during the meeting, automatically generated by Fireflies. Users can access these transcripts via their Fireflies dashboard after the meeting for review.

💡Upload an audio file

Users have the option to upload MP3 or WAV audio files to Fireflies for transcription. This feature is useful for those who have pre-recorded meetings or discussions that need to be converted into text.

💡Google Calendar integration

This refers to how Fireflies integrates with Google Calendar to allow users to invite it to meetings directly. By adding a button to calendar invites, Fireflies simplifies the process of recording scheduled events.

💡Meeting Settings

Meeting settings in Fireflies allow users to customize how and when Fireflies joins their meetings. Options include automatic joining for all meetings, or joining only specific meetings such as internal or client meetings.

💡Transcribe

To transcribe means to convert spoken words into written text. Fireflies transcribes meetings automatically, providing users with a searchable record of the conversation. This is a core feature of the tool, as explained in the script.

Highlights

Invite [email protected] to your calendar to seamlessly record calls.

Adjust settings at app.fireflies.ai/settings for Fireflies to auto-join meetings with a web conferencing URL.

Upload an MP3 or WAV file directly to app.fireflies.ai/upload for transcription.

Download the Chrome extension for Google Calendar, which adds a 'Transcribe with Fireflies AI' button to invites.

Fireflies can join meetings automatically based on settings to select specific types of meetings.

Settings allow Fireflies to join all meetings, only those you own, or those you specifically invite it to.

Fireflies integrates with popular platforms like Zoom, Google Meet, WebEx, UberConference, BlueJeans, and Skype for Business.

Fireflies joins as a participant, displaying as 'Fireflies AI Recorder Fred' for meetings on Zoom and Google Meet.

For platforms without native integration, Fireflies joins via dial-in, typically from number 415-212-5899.

Meeting transcripts are available on the dashboard within 15-20 minutes at app.fireflies.ai/notebook.

You’ll also receive an email with the meeting transcription link for easy access.

Drag and drop audio files, like in Dropbox, to quickly upload and transcribe files in 5-10 minutes.

The Chrome extension for Google Calendar simplifies inviting Fireflies to meetings with one click.

Fireflies can capture both internal team meetings and external client meetings, depending on settings.

Find more integration options with various platforms at fireflies.ai/integrations.

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