How I Use ChatGPT to Take PERFECT Notes with My Voice

Thomas Frank Explains
25 Sept 202313:31

TLDRIn this video, the creator introduces an upgraded voice note-taking workflow that transcribes audio to text, summarizes it, and sends it to a Notion database. The new system is easier to set up, can handle longer audio files up to two hours, and offers more customization options, including toggles for summaries and choice of summary types. The workflow is designed to work with cloud storage services like Dropbox, Google Drive, and Microsoft OneDrive, and integrates with OpenAI's whisper and ChatGPT for transcription and summarization. The video provides a step-by-step guide to setting up the workflow, including connecting accounts, selecting databases, and customizing options. The creator also highlights the Ultimate Brain template for Notion, which complements the workflow for an all-in-one productivity system.

Takeaways

  • 📝 The video introduces a bot that transcribes voice notes to text and sends them to a Notion database.
  • 🔄 An improved version of the bot has been developed with easier setup, better handling of long audio files, and more customization options.
  • 🚀 The setup process has been streamlined and can now handle two-hour audio files without issues.
  • 🎙️ Users can take voice notes using any smartphone voice memo app and upload them to cloud storage like Dropbox, Google Drive, or Microsoft OneDrive.
  • 📈 The bot utilizes OpenAI's Whisper endpoint for transcription and ChatGPT for summarizing the text.
  • 📚 Notion is used as the note-taking database where transcribed and summarized notes are stored.
  • 🔗 A new onboarding guide is provided to assist with setting up the workflow for different cloud storage services.
  • 💡 The workflow includes options to toggle summaries on or off and to select the type and length of summary lists.
  • 📋 The custom Notion voice notes component simplifies the process and consolidates multiple steps into a single action.
  • 🔑 An OpenAI API key is required for the bot to access the Whisper and ChatGPT endpoints.
  • 💰 The cost of using the workflow is approximately 40 cents per hour of transcribed audio, which is considered very affordable.
  • ⚙️ Advanced options are available for users who want to optimize the workflow's performance or handle extremely long audio files.

Q & A

  • What is the main purpose of the bot mentioned in the transcript?

    -The bot is designed to take voice notes, transcribe them into near-perfect text, and automatically send the transcription along with a summary to the user's note-taking database in Notion.

  • What were the issues with the original version of the workflow?

    -The original version had three main issues: it was time-consuming to set up, it couldn't handle very long audio files (capped at about 45 minutes), and it offered very few customization options.

  • How has the new version of the bot improved in terms of setup?

    -The new version is significantly easier to set up, allowing users to quickly integrate it into their workflow without extensive initial configuration.

  • What is the maximum length of audio files the improved bot can handle?

    -The improved bot can now handle much longer audio files, with two-hour files being no problem for it.

  • What customization options are now available with the new version of the bot?

    -Users can now turn summaries on or off, choose the type of summary lists they receive, and even adjust the length and density of the summaries.

  • How does the bot integrate with cloud storage services?

    -The bot is set up to work with Dropbox, Google Drive, and Microsoft OneDrive. It automatically transcribes and summarizes audio files uploaded to a specified folder in any of these cloud storage services.

  • What is the role of OpenAI's Whisper endpoints in the bot's workflow?

    -OpenAI's Whisper endpoints are used by the bot to transcribe audio files into near-perfect text as part of the note-taking process.

  • How does the user connect their Notion account to the bot for the workflow?

    -The user connects their Notion account by going through a Notion authentication flow, selecting the workspace, and granting Pipedream access to the specific notes database or page containing the database.

  • What is the cost associated with using the bot for transcribing audio files?

    -The cost is approximately 40 cents per hour of transcribed audio, which is significantly cheaper than traditional transcription services.

  • How does the bot handle long audio files within Pipedream's timeout limits?

    -The bot splits the audio file and the transcript into chunks and sends those chunks concurrently to OpenAI, allowing it to transcribe and work with much longer audio files efficiently.

  • What is the Ultimate Brain template for Notion, and how does it relate to the bot?

    -The Ultimate Brain template is an all-in-one personal productivity system for Notion that includes a journal feature, dashboards, a task manager, and other productivity features. It works well with the bot for an enhanced note-taking experience.

  • How can users get support if they have questions or need help with the bot or the Ultimate Brain template?

    -Users can access active support through a support community with Notion certified support staff who will answer questions and assist with any issues or feature requests.

Outlines

00:00

🚀 Introduction to the Voice Note Automation Workflow

The speaker introduces a bot that transcribes voice notes to text and sends them to a Notion database. They discuss the improvements made to the bot, including easier setup, handling longer audio files, and increased customization options. The video offers a free workflow setup guide and demonstrates how to use the bot with voice memos and cloud storage, utilizing OpenAI's whisper and ChatGPT for transcription and summarization.

05:01

📚 Setting Up the Workflow with Dropbox, Notion, and OpenAI

The speaker provides a step-by-step guide to set up the workflow using Dropbox. They explain how to connect Dropbox and Notion accounts, use a custom component for automation, and add an OpenAI API key for transcription and summarization. The guide covers selecting a Notion database, setting summary options, and choosing properties for the notes. It also discusses advanced options for performance and handling lengthy audio files, and the ability to receive updates for the component.

10:01

🧠 Enhancing Productivity with the Ultimate Brain Template

The speaker suggests using the Ultimate Brain template for Notion to enhance the note-taking experience. They describe the template as an all-in-one productivity system that includes a journal feature, dashboards, and other productivity tools. The speaker offers a discount code for the template and invites viewers to join a support community for assistance. They also mention other resources for learning Notion and building automations.

Mindmap

Keywords

💡Voice Notes

Voice notes refer to audio recordings made using a device's voice recording feature. In the video, the creator discusses a bot that transcribes voice notes into text, which is central to the workflow described. The process of converting spoken words into written form is crucial for note-taking efficiency.

💡Transcription

Transcription is the process of converting spoken language into written form. The video script highlights the use of OpenAI's whisper endpoints for transcribing voice notes into near-perfect text, which is a key component of the workflow for efficient note-taking.

💡Notion

Notion is a productivity and organization tool used for creating databases, notes, and various other documents. In the context of the video, Notion is the platform where the transcribed and summarized notes are sent, showcasing its role as a central hub for the creator's note-taking system.

💡Automation

Automation refers to the use of technology to perform tasks automatically, without the need for human intervention. The video details an automated workflow that streamlines the process of taking voice notes, transcribing them, summarizing, and organizing them in Notion.

💡Workflow

A workflow is a sequence of connected processes or steps that form a larger operation. The video script describes a specific workflow for taking voice notes, transcribing them, and organizing them in Notion, which has been improved for efficiency and customization.

💡OpenAI

OpenAI is an artificial intelligence research organization that develops AI technologies. In the video, OpenAI's whisper endpoints are used for the transcription of audio files, and its ChatGPT endpoint for summarizing the transcribed text.

💡Pipedream

Pipedream is an automation platform that allows users to create workflows that connect various applications and services. The video demonstrates how to use Pipedream to set up the voice note transcription and summarization workflow, highlighting its utility in automation.

💡Summary

A summary is a condensed version of a longer piece of information, highlighting the main points. The video script discusses the ability to generate summaries from transcribed text using ChatGPT, which is a valuable feature for quickly grasping the essence of voice notes.

💡Cloud Storage

Cloud storage refers to online storage services where data is stored on remote servers accessed over the internet. In the video, cloud storage is used as an intermediary step where voice memos are uploaded before being processed by the bot.

💡Customization

Customization is the process of modifying or tailoring a product or service to better suit the user's needs. The video emphasizes the improved customization options in the new workflow version, allowing users to toggle summaries and choose the type of summary lists they receive.

💡API Key

An API key is a unique identifier used to authenticate a user, developer, or calling program to an API. In the context of the video, an OpenAI API key is necessary to utilize the whisper and ChatGPT endpoints for transcription and summarization services.

Highlights

A bot has been created to take voice notes, transcribe them to text, and send a summary to a Notion database.

The bot has been improved to be easier to set up, handle longer audio files, and offer more customization options.

The new version can transcribe two-hour audio files and offers various summary options.

The workflow is free to use and includes step-by-step guides for Dropbox, Google Drive, and Microsoft OneDrive.

The setup process involves connecting a Dropbox account and selecting a folder for audio file uploads.

A test event is used to set up and test the workflow before deployment.

A custom Notion voice notes component streamlines the process and replaces multi-step workflows.

The workflow includes options to connect a Notion account and select a database for note storage.

An OpenAI API key is required for audio transcription and text summarization.

The workflow offers customization for summaries, including turning them on or off and choosing the type of summary list.

The cost of using the workflow is approximately 40 cents per hour of transcribed audio.

The workflow can be optimized for longer audio files and faster processing through advanced options.

Updates to the workflow can be pushed without recreating the entire setup.

The Ultimate Brain template for Notion enhances the note-taking experience with additional features.

The Ultimate Brain template offers active support and a community for users.

A discount code 'LETSGO2023' is available for purchasing the Ultimate Brain template.

The presenter encourages viewers to share ideas for additional Notion automations in the comments.

Additional resources for learning Notion and building automations can be found on the presenter's website.