The Best AI Meeting Note Takers 2024

Demetri Panici - Productivity Coach
11 Feb 202408:07

TLDRThe video discusses the frustration of taking meeting notes and introduces three AI note-taking apps: Grain, Tactic, and Fireflies AI. Grain offers a seamless recording and note-sharing experience, Tactic provides real-time transcription with various integrations, and Fireflies AI is known for its popularity and mobile app. These tools aim to enhance productivity by transcribing meetings, identifying action items, and facilitating better conversation flow.

Takeaways

  • 📝 Taking notes during meetings can be cumbersome and detract from active participation in discussions.
  • 💡 The speaker prefers having tools that can take notes autonomously, freeing up their cognitive capacity to engage more effectively in conversations.
  • 🌟 Three recommended AI meeting note-taking apps are Grain, Tactic, and Fireflies AI, each with their unique features and pricing structures.
  • 🔗 Grain offers a subscription starting at $5/month for unlimited meetings and integrates seamlessly with calendars, Slack, and provides complete transcriptions with key points highlighted.
  • 🎥 Tactic works as a Chrome extension, offering text-based transcriptions with integrations for various platforms like Google Meet, Team, Zoom, and WebEx.
  • 🔎 Tactic allows users to reference and review what was said seconds ago during a call, enhancing real-time engagement and preparedness.
  • 📌 Fireflies AI, similar to Grain, joins calls as an additional participant and offers unlimited storage in its business version along with video screen capture.
  • 📱 Fireflies AI has a mobile app, enabling users to transcribe meetings on the go, which is a unique feature compared to the other two apps.
  • 💬 The popularity of these tools is growing, with Fireflies AI being the most commonly encountered by the speaker.
  • 👍 All three tools have received positive feedback for their effectiveness in reducing the annoyance of manual note-taking during calls.

Q & A

  • What is the main issue with taking notes in meetings as discussed in the transcript?

    -The main issue with taking notes in meetings, as discussed, is that it takes away from the cognitive function of the participants. It prevents them from actively engaging in the conversation and thinking about ways they can contribute or improve the concept being discussed.

  • What are the three AI meeting note-taking apps mentioned in the transcript?

    -The three AI meeting note-taking apps mentioned are Grain, Tactic, and Fireflies AI.

  • What pricing plans does Grain offer and what do they include?

    -Grain offers three pricing plans: a basic plan at $5 per month for unlimited meetings, a business plan with higher-level integrations for a higher price, and an enterprise level plan which is a bit more expensive but includes additional features. All plans come with AI notes.

  • How does Grain integrate with the user's calendar and what are the benefits?

    -Grain integrates with the user's calendar by automatically recording meetings and adding them to the user's library. This allows the user to have a record of all their meetings and can automatically share key points with the team through Slack. It also provides a complete transcription of the meetings, making it easier for the user to review and reference.

  • What are some of the features of Tactic's meeting transcriptions?

    -Tactic's meeting transcriptions include a default transcription, labels for recurring or private meetings, and the ability to add custom links from Google Drive. It also automatically highlights action items, decisions, and speaker variations. Users can ask questions directly in the transcript and it offers pre-made prompts for further action.

  • How does Fireflies AI differ from Grain and Tactic in terms of integration and pricing?

    -Fireflies AI integrates by adding itself as another participant in the call, similar to Grain, and works with various platforms like Zoom, Meet, and WebEx. Its pricing starts at $10 per month, and the business version offers unlimited storage and video screen capture. It also has a mobile app for on-the-go transcription.

  • What is the speaker's opinion on the effectiveness of these AI note-taking apps?

    -The speaker finds these AI note-taking apps to be very effective. They help eliminate the annoyance of manual note-taking during calls and provide a positive experience overall. The speaker has not encountered any significant negative feedback about these tools.

  • How does Grain's automatic sharing to Slack benefit the user and their team?

    -Grain's automatic sharing to Slack allows the user to easily share key points from meetings with their team members. This feature enhances team communication and collaboration by keeping everyone informed about the important aspects of the meetings without the need for manual summaries.

  • What are the advantages of Tactic's text-based approach compared to Grain's video-based approach?

    -Tactic's text-based approach is less invasive as it doesn't add video to the meetings, which might make participants feel more comfortable. It also allows the user to reference what was said a few seconds ago during the call, which can help maintain a more engaged and well-prepared appearance in conversations.

  • What integrations does Fireflies AI support?

    -Fireflies AI supports integrations with CRM, Zapier, Slack, and has a mobile app for transcription on the go. It also works with various platforms like Zoom, Meet, and WebEx.

  • How does the speaker describe the general user experience with these AI note-taking apps?

    -The speaker describes the general user experience as positive. Users find these tools helpful in eliminating the tedious task of note-taking and appreciate the features they offer, such as transcriptions, key point highlighting, and easy sharing of notes.

Outlines

00:00

📝 The Struggles and Solutions of Note-Taking in Meetings

The speaker begins by discussing the challenges of taking notes during meetings, emphasizing the cognitive distraction it causes and the preference for having someone or something else take notes. They introduce three note-taking applications: Grain, Tactic, and Fireflies AI, highlighting their features and benefits. Grain is praised for its $5/month unlimited meetings plan and AI note capabilities, integrating with the calendar and automatically recording meetings. Tactic is noted for being less invasive and providing real-time transcription during calls, with a Chrome extension for ease of use. Fireflies AI is mentioned as a more popular option with a mobile app and additional features like video screen capture in its business version. The speaker's personal experiences and preferences for these tools are shared, along with their positive impact on productivity and meeting efficiency.

05:01

🔍 In-Depth Analysis of Tactic and Fireflies AI for Meeting Productivity

This paragraph delves deeper into the specifics of Tactic and Fireflies AI, two tools that aid in meeting productivity. Tactic is appreciated for its reliability and automatic connection to recurring meetings, with the ability to highlight action items, decisions, and speaker variations. It also offers a question-and-answer feature and pre-made prompts for future meeting agendas. Fireflies AI is noted for its competitive pricing, unlimited storage in its business version, and the convenience of its mobile app. The speaker observes that Fireflies AI seems to be more widely adopted, suggesting a broader feature set and user satisfaction. The paragraph concludes with a recommendation for viewers to explore these tools further and an offer to produce content for productivity apps, positioning the speaker as a resource for content creation and editing services.

Mindmap

Keywords

💡AI Meeting Note Takers

AI Meeting Note Takers refer to artificial intelligence applications specifically designed to record, transcribe, and summarize the content of meetings. In the context of the video, these tools are highlighted for their ability to alleviate the burden of note-taking from participants, allowing them to focus more on the conversation and less on the administrative task of recording details. The video discusses several AI meeting note takers, such as Grain, Tactic, and Fireflies AI, emphasizing their features and benefits in improving the meeting experience.

💡Cognitive Function

Cognitive function refers to the mental processes that allow individuals to think, understand, and learn. In the video, it is suggested that taking notes during meetings can detract from one's cognitive function by diverting attention away from active engagement in the conversation. The AI meeting note takers are presented as a solution to this problem, as they can record and transcribe the meeting, freeing up the participants to fully engage with the discussion and contribute more effectively.

💡Integration

Integration in the context of the video refers to the ability of AI meeting note takers to connect with other software and platforms, such as calendars, Slack, and various meeting applications like Zoom or Google Meet. These integrations allow for seamless recording, transcription, and sharing of meeting notes, enhancing the overall efficiency and productivity of the team. The video highlights the importance of integrations in making the note-taking process more streamlined and less obtrusive.

💡Transcription

Transcription in the video refers to the process of converting spoken language into written text. AI meeting note takers use transcription to capture every word spoken during a meeting, allowing participants to review and analyze the conversation later. Transcriptions are a key feature of these tools, as they provide a comprehensive record of the meeting that can be searched, referenced, and shared among team members.

💡Calendar Sync

Calendar Sync refers to the synchronization of a meeting note-taking tool with an individual's or team's calendar. This feature allows the AI meeting note taker to automatically recognize and record meetings based on the calendar entries. In the video, Grain is mentioned as a tool that connects to the user's calendar, ensuring that all scheduled meetings are automatically recorded and transcribed without the need for manual intervention.

💡Key Points

Key Points are the most important ideas, concepts, or decisions that emerge during a meeting. AI meeting note takers, as discussed in the video, have the capability to identify and highlight these key points, making it easier for participants to review and act upon them after the meeting. This feature is particularly useful for summarizing the meeting content and ensuring that nothing crucial is overlooked.

💡Custom AI Notes

Custom AI Notes refer to the ability of AI meeting note takers to allow users to add their own annotations or notes to the automatically generated transcriptions. This feature enhances the functionality of the tool by enabling users to add context, highlight important details, or make follow-up remarks that may not have been captured by the AI during the meeting.

💡Meeting ID

A Meeting ID is a unique identifier assigned to online meetings, which is used to join and access the meeting room. In the context of the video, it is mentioned that for one-off meetings not listed on the calendar, users can manually enter the Meeting ID into the AI note taker to ensure that the meeting is recorded. This feature provides flexibility and ensures that all meetings, whether scheduled or impromptu, can be captured by the AI tool.

💡Speaker Variants

Speaker Variants refer to the different speakers in a meeting and the unique characteristics of their speech. AI meeting note takers can identify each speaker and attribute their speech to them individually, which helps in understanding who said what during the meeting. This feature aids in clarity when reviewing the transcriptions and makes it easier to reference specific comments or ideas expressed by particular individuals.

💡Action Items

Action Items are specific tasks or steps that need to be taken following a meeting. They are often decided upon during the discussion and are meant to drive progress towards meeting objectives. AI meeting note takers can automatically highlight or tag action items within the transcription, making it easier for participants to identify and track what needs to be done after the meeting. This feature is crucial for ensuring accountability and follow-through on decisions made during the meeting.

💡Fireflies AI

Fireflies AI is one of the AI meeting note takers discussed in the video. It is a tool that joins meetings as an additional participant, recording and transcribing the conversation. Fireflies AI offers features such as unlimited storage in its business version, video screen capture, and integrations with popular platforms. The tool is noted for its popularity among teams and its mobile app, which allows for on-the-go transcription.

Highlights

Taking notes in meetings can detract from cognitive function and hinder active participation in discussions.

Grain.com offers a service that records meetings and transcribes them, allowing for better focus on the conversation.

Grain's pricing starts at $5 a month for unlimited meetings, with higher tiers for additional features.

Grain integrates with calendar apps and automatically records meetings, storing them in a personal library.

Grain shares key points and transcriptions with team members through Slack, enhancing team communication.

The tool allows users to tag speakers, add custom notes, and send summaries through various channels.

Tactic is a Chrome extension that provides real-time transcriptions during calls, allowing for immediate reference.

Tactic offers integrations with multiple platforms like Google Meet, Team, Zoom, WebEx, and Google Drive.

Tactic's transcriptions are reliable, highlighting action items, decisions, and speaker variations.

Fireflies AI is another tool similar to Grain, offering unlimited storage and video screen capture in its business version.

Fireflies AI has a mobile app for on-the-go transcriptions, a feature not commonly found in competing products.

All three tools have CRM, Zapier, and Slack integrations, streamlining work processes.

The popularity of Fireflies AI suggests a wide adoption and potential for more features and improvements.

These AI meeting note takers are generally well-received, with users finding them helpful in reducing the annoyance of manual note-taking.

The tools provide a positive experience by automating a tedious task and improving overall productivity.