How To Use Fireflies.ai (Beginners Guide!)

Explain Me
18 Jun 202309:54

TLDRThis tutorial provides a step-by-step guide on how to use Fireflies.ai, a tool that automates meeting notes by transcribing, summarizing, and analyzing voice conversations. It explains how to integrate Fireflies.ai with apps like Google Meet, Zoom, and Microsoft Teams, and how to invite Fireflies' Note Taker to meetings. Users will learn how to generate transcripts, review meetings in minutes, manage participants, and create playlists for organized sound bites. The tutorial also covers how to customize meeting settings and integrate Fireflies.ai with various platforms for seamless workflow management.

Takeaways

  • 😀 Fireflies.ai automates meeting notes by transcribing, summarizing, and analyzing voice conversations.
  • 📝 It works with various video conferencing apps like Zoom, Teams, WebEx, and Google Meet.
  • 🔗 You can easily integrate Fireflies with Google, Zoom, Teams, WebEx, and more.
  • ⏳ Fireflies helps review one-hour meetings in just five minutes by showing key metrics, tasks, and questions.
  • 👥 You can choose who receives meeting recaps—just you or all participants.
  • 🎥 Fireflies captures both video and audio, then generates a transcript after at least three minutes.
  • 📅 You can schedule meetings or upload audio/video files for transcription.
  • 🔍 You can search, filter, and organize meeting transcripts by topics or use notebooks for better organization.
  • 📂 Playlists allow you to organize and share sound bites with your team, making collaboration easier.
  • 🤝 Fireflies integrates with numerous platforms including Asana, Dropbox, Google Docs, and Microsoft Teams.

Q & A

  • What is Fireflies.ai, and what does it help users with?

    -Fireflies.ai is a tool that automates meeting notes. It helps transcribe, summarize, search, and analyze voice conversations for users, making it easier to manage and review meetings.

  • Which platforms does Fireflies.ai integrate with?

    -Fireflies.ai integrates with platforms such as Google Meet, Zoom, Microsoft Teams, WebEx, RingCentral, Aircall, and others.

  • How can a user invite Fireflies.ai to a meeting?

    -Users can invite Fireflies.ai by sharing the meeting link or scheduling the meeting through their calendar, allowing Fireflies to join automatically and record the meeting.

  • What benefits does Fireflies.ai offer for meeting transcription?

    -Fireflies.ai provides meeting transcripts in minutes, allowing users to review a one-hour meeting in just five minutes. It also highlights key action items, tasks, questions, and other key metrics.

  • Can users control who receives meeting recaps from Fireflies.ai?

    -Yes, users can control who receives meeting recaps by choosing whether recaps are sent to only the meeting organizer, participants from their team, or everyone on the invite.

  • What steps are involved in adding Fireflies.ai to a Google Meet session?

    -To add Fireflies.ai to a Google Meet session, users need to copy the meeting link, paste it into Fireflies, choose the meeting language, and invite Fireflies to join. The AI will then join the meeting and process the transcript.

  • How long does Fireflies.ai need to stay in a meeting to generate a transcript?

    -Fireflies.ai needs to stay in a meeting for at least three minutes to process and generate a transcript.

  • Can users upload pre-recorded audio or video for transcription using Fireflies.ai?

    -Yes, users can upload audio or video files, such as MP3, MP4, WAV, or M4A, to Fireflies.ai, which will then generate a transcript for the uploaded media.

  • What organizational features does Fireflies.ai offer for sound bites and meeting notes?

    -Fireflies.ai offers a 'Playlist' feature where users can organize and share favorite sound bites. They can also organize meeting notes in notebooks for easy access and collaboration.

  • What types of integrations are available for Fireflies.ai beyond conferencing apps?

    -Fireflies.ai integrates with various tools like Asana, Dropbox, ClickUp, Google Docs, Microsoft Teams, Aircall, and others to streamline meeting management and collaboration.

Outlines

00:00

🚀 Introduction to Fireflies.ai and Its Features

In this section, the speaker introduces Fireflies.ai, an AI tool designed to automate meeting notes, transcribe, summarize, and analyze voice conversations. Fireflies.ai can transcribe meetings across various video conferencing platforms, such as Google, Zoom, Teams, WebEx, and others. The tool also allows for easy meeting invites, captures video and audio, and generates transcripts. Additionally, users can integrate Fireflies with apps like Google, RingCentral, and others to enhance workflow, and review key meeting metrics like action items and questions within minutes.

05:01

📝 Setting Up Fireflies.ai and Managing Meetings

This part covers how to begin using Fireflies.ai, starting with registration through Gmail or Microsoft. Once logged in, users are introduced to the dashboard, which includes storage limits and the ability to add teammates. Meeting settings can be customized, allowing Fireflies to join all calendar events or specific ones. Users can decide who receives meeting notes, and there are several options for sending recaps, including sending them to only the user or to everyone on the invite. This flexibility enhances meeting management efficiency.

🔗 Adding Fireflies to a Live Meeting

Here, the process of adding Fireflies to a live meeting is described. Users can invite Fireflies to their meeting by adding the meeting link and selecting the language (e.g., English). Fireflies will join the meeting and start transcribing if the meeting lasts at least three minutes. The tutorial explains how to view participants and manage meeting details, emphasizing how Fireflies captures the meeting transcript. Users can stop or continue capturing meetings and customize settings for each event.

📑 Managing Meeting Transcripts and Playlists

This section details how to access meeting transcripts after a session. Users can search for transcripts, adjust filters, and organize meeting content. Additionally, the video explains how to create a notebook for meetings, allowing easy access to scheduled meetings or uploaded media files for transcription. The feature to upload audio or video files for transcript generation is highlighted, as well as the ability to organize important sound bytes into playlists for easy sharing across teams.

🔧 Integrations and Advanced Features of Fireflies.ai

In this final part, the speaker highlights Fireflies' integration capabilities with various platforms, such as Aircall, Asana, BlueJeans, Box, ClickUp, Dropbox, Google Meet, and more. Users can integrate Fireflies into their existing workflow with other apps, making it versatile for different work environments. The video concludes by encouraging viewers to like, share, and subscribe, indicating that more helpful tutorials are available for those interested in maximizing their use of Fireflies.ai.

Mindmap

Keywords

💡Fireflies.ai

Fireflies.ai is a software platform designed to automate meeting notes by transcribing, summarizing, searching, and analyzing voice conversations. It allows users to integrate with multiple conferencing tools and easily capture meeting data. In the video, Fireflies.ai is the central tool being explained.

💡Transcription

Transcription refers to the process of converting spoken language into written text. Fireflies.ai offers transcription services for meetings, enabling users to have written records of spoken content. In the video, this is a core feature that allows meeting participants to later review what was discussed.

💡Summarize

Summarizing is the act of condensing a large amount of information into key points. Fireflies.ai can summarize long meetings, allowing users to quickly grasp the main takeaways. The video emphasizes that with Fireflies.ai, you can review a one-hour meeting in just five minutes.

💡Integrations

Integrations refer to the ability of Fireflies.ai to connect and work with other apps like Google Meet, Zoom, and Microsoft Teams. These integrations enhance productivity by allowing seamless syncing of data across platforms. In the video, various platforms that Fireflies.ai integrates with are highlighted.

💡Action items

Action items are specific tasks or follow-up actions that result from a meeting. Fireflies.ai helps identify these tasks, making it easier for users to track what needs to be done after a meeting. The video mentions how action items are displayed for users after a meeting.

💡Meeting recap

A meeting recap is a summarized version of a meeting's key points. Fireflies.ai sends recaps to participants, helping them stay informed about the discussed topics. The video shows how users can choose to send meeting recaps to all participants or selected individuals.

💡Calendar integration

Fireflies.ai allows users to integrate their calendar, such as Google Calendar, so that it automatically joins scheduled meetings and records them. The video demonstrates how to invite Fireflies.ai to a meeting via the calendar integration feature.

💡Meeting settings

Meeting settings in Fireflies.ai allow users to control how the platform joins meetings, who receives the meeting notes, and other preferences. The video shows users adjusting these settings to customize their experience.

💡Notebooks

Notebooks in Fireflies.ai are used to organize and store transcribed meetings, making it easy to search and review past conversations. In the video, the concept of notebooks is explained as a way to manage and keep track of meeting transcripts.

💡Playlists

Playlists are collections of meeting sound bites that can be organized and shared with teams. Fireflies.ai allows users to create and manage these playlists for easy reference and sharing. The video covers how to create a playlist and assign access permissions.

Highlights

Fireflies.ai automates meeting notes, transcribes, summarizes, and analyzes voice conversations.

It supports video conferencing platforms like Google Meet, Zoom, Teams, and more.

Fireflies.ai can capture both video and audio and generate transcripts in minutes.

It allows users to review a one-hour meeting in five minutes with highlights and action items.

You can invite Fireflies to your meetings and choose how it joins and distributes notes.

Fireflies provides the option to send recaps to specific participants or everyone.

You can add Fireflies to live meetings, and it will start capturing the meeting content.

Fireflies needs at least three minutes in a meeting to process the transcript.

Transcripts are automatically generated after meetings and are accessible via the platform.

Users can upload audio/video files for transcription in formats like MP3, MP4, WAV, and more.

Fireflies integrates with apps like Google, Zoom, Teams, WebEx, and others.

It allows users to organize sound bytes and transcripts into easily shareable playlists.

You can adjust settings for each meeting, including how Fireflies joins and when it records.

Fireflies helps to track tasks, questions, and key metrics discussed in meetings.

It supports integration with platforms like Dropbox, Asana, Google Docs, Microsoft Teams, and more.