TurboScribe Transcripts Tab

iMedXinc
29 Dec 201104:51

TLDRThe TurboScribe Transcripts Tab video tutorial guides users on accessing and utilizing the TurboScribe program. It covers launching the application, securely logging in, and navigating the transcripts and letters panels. The tutorial explains how to customize views, open and edit documents in MS Word, and save changes. It also details various filters for document organization and workflow efficiency, such as date range, patient name, and advanced searches. The video highlights the use of action buttons for tasks like validating, printing, exporting, saving, and archiving documents, ensuring an audit trail for document management.

Takeaways

  • 🖥️ To access TurboScribe, launch it from the Imetix icon on your desktop and log in with your user ID and password.
  • 🔒 If behind a firewall, the IT team can assist with programming your proxy IP address into TurboScribe for secure access.
  • 📑 The Transcripts tab houses all completed dictations and is accessible either directly or through manual selection.
  • 📊 Reports are displayed in two panels: one for transcripts and another for letters or correspondence.
  • 📝 Patient demographic information is visible before opening documents, and column headers can be customized.
  • 🔍 Filtering documents can be done by date range, patient last name, or advanced search criteria like first name, last name, and medical record number.
  • 📚 The status filter allows for sorting reports based on their status in the system, which can be useful for workflow management.
  • 🖨️ A common workflow involves using the status filter to show unprinted reports, selecting all, and printing them to the default printer.
  • 📁 Action buttons in TurboScribe enable validation, printing, exporting, saving, and archiving of documents, creating an audit trail for each action.
  • 🗂️ Archiving documents removes them from the main view but keeps them searchable within the system.
  • 📝 The 'Validate' button not only marks a document as processed but can also trigger other events like printing, faxing, and uploading to an EMR system.

Q & A

  • How do I access the TurboScribe application?

    -To access TurboScribe, double-click on the Imetix icon on your desktop to launch the dashboard, then double-click on the TurboScribe icon. You will be prompted for your user ID and password to establish a secure connection to the central servers.

  • What assistance can I get if I have internet security measures like a firewall?

    -If you are behind a firewall or other internet securities, the IT team can work with you to program your proxy IP address into the TurboScribe program.

  • How can I set up TurboScribe to take me directly to the Transcripts tab?

    -The IT team can set up your login to take you directly to the Transcripts tab, or you can manually click on the tab once the program is launched.

  • What are the two panels in the Transcripts tab for?

    -The top panel displays all of your transcripts, while the bottom panel displays all of your letters or correspondence.

  • Can I customize the column headers in my default view?

    -Yes, you can customize the column headers by changing your preferences. You can also move the columns to display in a different order and expand or collapse them.

  • How do I open a report in TurboScribe?

    -To open a report, click on the patient demographic information for the report you wish to review, and the document will open in MS Word as a fully editable document.

  • What is the purpose of the date range filter in TurboScribe?

    -The date range filter allows you to view all available documents during a specific time period by entering a 'to' date and a 'from' date, similar to booking a hotel room online.

  • How can I find a report by a patient's last name?

    -You can use the patient last name search feature by clicking on the button and either scrolling through the names or typing the patient's last name to narrow down the reports.

  • What is the advanced search feature in TurboScribe used for?

    -The advanced search allows you to instantly search by patient first name, last name, or medical record number, or use detailed search options to filter by date range and specific doctor's reports.

  • How can I filter reports based on their status in the system?

    -You can use the status filter to view reports based on their status, such as not printed, pending signs, not signed, and other options.

  • What is the significance of using the action buttons in TurboScribe?

    -Using the action buttons places a full audit trail of your actions into the TurboScribe system, which is helpful for tracking and can be used to resolve any questions about a specific document.

  • What does the 'Validate' button do in TurboScribe?

    -The 'Validate' button indicates that a document has been processed through the TurboScribe system and can also be set up to trigger other events such as printing, faxing, and uploading to a client-side EMR system.

  • How can I print documents using TurboScribe?

    -You can print documents by clicking the 'Print' button, which will print the document and display an icon to notify you. There is a full audit trail of the printing history in TurboScribe.

  • What is the 'Save' button used for in TurboScribe?

    -The 'Save' button allows you to save documents out of TurboScribe to any location on your local computer or network that you have access to.

  • How can I manually fax documents via TurboScribe?

    -You can use the 'Fax' button to manually fax documents through the TurboScribe program via their fax servers, and there is a full audit trail for faxing events.

  • What does archiving a document in TurboScribe do?

    -Archiving a document in TurboScribe makes it invisible in the main view but still searchable within the system.

Outlines

00:00

🚀 Launching TurboScribe and Accessing Transcripts

The first paragraph introduces the TurboScribe application, explaining how to launch it from the desktop by double-clicking the iMetix icon and then the TurboScribe icon. It guides users on how to log in with their user ID and password to establish a secure connection with the central servers. The paragraph also covers how to navigate the application, mentioning the top panel for transcripts and the bottom panel for letters or correspondence. It highlights the availability of patient demographic information and the customization options for the default view, such as changing preferences and reordering columns. The process of opening a report in MS Word for editing and saving changes back to the server is also described. Additionally, various filtering options are explained, including date range, patient last name, advanced search, and status filters, which are crucial for managing documents within the system.

Mindmap

Keywords

💡TurboScribe

TurboScribe is the main subject of the video, which appears to be a software application designed for managing medical transcriptions. It allows users to access, edit, and manage medical documents securely. The video script provides a step-by-step guide on how to launch the application, access the transcripts tab, and interact with the system to perform various tasks such as validating, printing, and archiving documents.

💡Transcripts Tab

The 'Transcripts Tab' is a specific section within the TurboScribe application where all completed dictations are stored and can be accessed. It is a central part of the workflow in the video, as it is where users can view, open, and edit patient reports. The script mentions that the tab is customizable and that reports in this tab are displayed in the top panel, separate from letters or correspondence.

💡User ID and Password

In the context of the video, 'User ID and Password' are the credentials required to log into the TurboScribe application. This information is necessary to establish a digitally secure connection to the central servers, ensuring that the user can access the program and its features securely.

💡Firewall

A 'Firewall' is a security system that controls network traffic coming in and going out of a network. The script mentions that if a user is behind a firewall or other internet securities, the IT team can assist by programming the proxy IP address into the TurboScribe program, which is important for users to access the application from a secured network environment.

💡Customization

The concept of 'Customization' in the video refers to the ability of users to personalize their experience within the TurboScribe application. This includes changing the default view by modifying preferences and reordering or expanding/collapsing columns to better suit the workflow of their specific facility.

💡Patient Demographic Information

This term refers to the details about patients that are visible even before opening the documents in TurboScribe. The script mentions that users can see this information in the transcripts tab, which can be useful for quickly identifying and accessing specific patient reports.

💡Action Buttons

In the video, 'Action Buttons' are features within the TurboScribe application that allow users to perform various actions on documents, such as validating, printing, exporting, saving, and archiving. The script emphasizes the importance of using these buttons as they create an audit trail, which can be crucial for tracking document handling and ensuring accountability.

💡Audit Trail

An 'Audit Trail' is a record of all actions taken within the TurboScribe system. The script explains that actions such as printing and faxing create a full audit trail, which includes details like the user who performed the action, the date and time, document version, and printer information. This feature is important for maintaining transparency and traceability of document management.

💡Status Filter

The 'Status Filter' is a tool within TurboScribe that allows users to sort and view documents based on their status in the system. The script describes various statuses such as 'not printed', 'pending signs', and 'not signed', which can be used to manage and organize the workflow efficiently.

💡Workflow

In the context of the video, 'Workflow' refers to the sequence of steps followed by users to accomplish a task within the TurboScribe application. The script provides an example of a common workflow where users might use the status filter to show unprinted reports, select all, and then print them, demonstrating how the application can be adapted to fit different office processes.

Highlights

Access TurboScribe by double-clicking the Imetix icon on your desktop.

Enter your user ID and password to connect securely to the central servers.

IT team can assist with firewall or internet security issues.

Customize your default view by changing preferences and column order.

Open a report in MS Word for a fully editable document.

Save changes in Word to update the document on the server.

Filter documents by date range, similar to booking a hotel room.

Use patient last name search to find specific reports.

Advanced search allows filtering by patient name or medical record number.

Detailed search provides options to filter by doctor and date range.

Status filter helps manage workflow by showing report statuses.

Action buttons in TurboScribe create an audit trail for document actions.

Validate button indicates document processing and can trigger other events.

Print button provides an icon notification and audit trail for printing history.

Save button allows saving documents locally or on your network.

Fax button enables manual faxing of documents through TurboScribe.

Archive function hides documents from main view but keeps them searchable.

TurboScribe is customizable to fit various office workflows.

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