How to use ChatGPT for email writing | How to write formal emails like a pro in English | Ritika AI
TLDRLearn how to craft professional emails effortlessly with the help of AI. From writing to a boss, client, or HR for a new job, AI can assist in creating emails in perfect English, saving time and effort. Discover how to use the 'Host Write' extension to generate content, choose the tone, select the language, and personalize the email length. The video demonstrates the process, from writing a command to receiving a ready-to-use email, making email writing a breeze.
Takeaways
- 😀 Use AI tools to write professional emails quickly and efficiently.
- 🔍 Start by searching for 'Google3' or similar to find the right AI tool.
- 📌 Download the extension directly from the provided link in the description box.
- ✍️ Add the extension to your inbox and click on 'Compose' to start writing emails.
- 📝 Explain the purpose of the email in one line in the 'Host Write' section.
- 📅 Mention the event or context of the email, including dates and places if relevant.
- 🎨 Choose the tone of the email from options like professional, formal, friendly, or casual.
- 📜 Decide on the length of the email, selecting from short, medium, or long.
- 🌐 Select the language for the email, which can be any regional language including English, French, Hindi, Punjabi, Marathi, Telugu, etc.
- 📑 The AI will generate a complete email draft based on your inputs, which you can then revise or keep as is.
- 🔄 If needed, you can replace or revise parts of the email using the 'Keep' or 'Replace' options.
- 📝 The final email draft is ready to be inserted and customized as per your requirements.
Q & A
What is the main purpose of the video script?
-The main purpose of the video script is to guide viewers on how to use an AI tool for writing formal emails in English, making the process quick and efficient.
How does the AI tool help in writing emails?
-The AI tool assists by generating email content based on a single prompt from the user, specifying the purpose of the email, and then providing options for style, tone, and language.
What are the steps to start using the AI tool for email writing as described in the script?
-First, the user needs to download the extension by clicking on the provided link in the description box. After adding the extension, the user goes to their inbox, clicks on 'Compose,' and then uses the AI tool to generate the email content.
What types of styles and tones can the AI tool generate for an email?
-The AI tool can generate emails in various styles and tones such as professional, formal, friendly, and casual, allowing the user to choose the most appropriate one for their needs.
How does the AI tool handle the language selection for the email?
-The user can select the language for the email from the options provided by the AI tool, which can include English, French, Hindi, Punjabi, Marathi, Telugu, and more, catering to both international and regional languages.
What is the significance of the 'Host Write' symbol mentioned in the script?
-The 'Host Write' symbol indicates the presence of the AI tool's functionality within the email composition interface, allowing users to directly interact with the AI for email generation.
Can the user make changes to the generated email content?
-Yes, the user can make changes to the generated email content as needed. The AI tool provides options to keep, replace, or revise the content to better suit the user's requirements.
What does the AI tool offer in terms of email length options?
-The AI tool offers options for email length, allowing the user to choose between short, medium, or long, depending on the complexity and purpose of the email.
How can the user ensure the email is written in the desired language?
-The user can select the desired language from the language options provided by the AI tool, ensuring that the generated email is in the language that best communicates the user's message.
What are the additional features provided by the AI tool for revising the email?
-The AI tool allows users to revise the email by offering options to keep the current version, replace it with a revised version, or make further changes as needed.
How does the AI tool assist in creating a personalized email for a product launch event?
-The user can input specific details about the product launch event, such as the date and venue, and the AI tool will generate a personalized email invitation that can be customized further if needed.
Outlines
📧 Writing Perfect Emails with AI
The paragraph discusses the ease of writing formal emails in perfect English using an AI tool. It suggests that the tool can handle the content and formatting of emails for various purposes such as writing to a boss, client, or HR, and can do so within 60 seconds. The speaker instructs the audience to like the video and subscribe to the channel before introducing the AI tool. They guide the viewers on how to download the tool from a provided link and use it to compose emails by simply providing a prompt about the email's purpose. The tool offers options to select the style, length, and language of the email, and the speaker demonstrates how to use it to create an email invitation for a product launch event.
Mindmap
Keywords
💡फॉर्मल ईमेल
💡एकदम, परफेक्ट
💡एआई
💡इमेल का कंटेंट
💡फॉर्मेट
💡कंपोज
💡स्टाइल चूजना
💡इमेल का लैंग्वेज
💡अप्ग्रेड और डाउनग्रेड
💡रिप्लेस
Highlights
Using AI to write formal emails for various purposes such as bosses, clients, or HR in perfect English.
AI can help in drafting emails quickly without needing to worry about content or format.
The user is prompted to like and subscribe to the channel for more tips on writing perfect emails.
Instructions on how to download and use the 'Host Write' extension for email writing.
The 'Host Write' extension is available through a link in the description box.
Once the extension is added, users can click on 'Compose' to start writing emails.
The 'Host Write' tool offers a symbol that appears when ready to assist in email writing.
Users can explain the purpose of the email in one line for the AI to understand the context.
An example given is inviting clients for the launch of a new product.
The AI suggests styles such as professional, formal, friendly, or casual for the email tone.
Users can select the desired length of the email: short, medium, or long.
The language of the email can be chosen, including regional languages like Hindi, Punjabi, Marathi, Telugu.
The AI generates a complete email draft based on the input provided by the user.
The draft can be customized further by the user with options to keep or replace parts of the email.
The AI tool provides options to revise the email, allowing for adjustments in length, style, and language.
Users can compare different versions of the email and choose the one they prefer.
The process of using the AI for email writing is described as being very easy and efficient.
The video encourages viewers to share their experiences with other AI tools for writing emails.
The channel offers more videos on using AI to create presentations and build resumes.
The video concludes with a call to action for viewers to subscribe for more AI coding signing off in the next video.