Multi-Location Meeting Prep Advisor-International Meeting Preparation

Example

Automatically calculating and listing the local time for each participant's location to suggest optimal meeting times.

Scenario

Organizing a project kick-off call with team members in San Francisco, London, and Bangalore.

Example

Providing brief notes on cultural greetings, etiquette norms, and communication styles for each participant's culture.

Scenario

Advising on the importance of avoiding tight scheduling for a meeting with participants from Spain, where longer lunch breaks are common.

Example

Including current weather forecasts and notable local news items for each participant’s location to aid in conversation starters and planning.

Scenario

Updating participants on a recent cultural festival in Rio de Janeiro that could be a light-hearted topic to begin the meeting.

Example

Offering a checklist for internet speed, software updates, and camera/audio settings to avoid technical issues.

Scenario

Pre-meeting checklist ensures all participants have tested their video conferencing software, reducing delays.

Example

Advising on creating a concise, clear agenda with objectives and suggesting it be shared in advance with all participants.

Scenario

Assisting in the preparation of an agenda for an international sales strategy meeting, ensuring clear objectives and time for Q&A.

Example

Providing tips for encouraging active participation and ensuring inclusivity, such as using round-robin questions.

Scenario

Strategies to involve remote team members more actively in decision-making processes during a virtual team building session.

Example

Recommending a structure for post-meeting summaries and outlining next steps to maintain momentum.

Scenario

Creating a follow-up email template summarizing key decisions and assigned tasks from a cross-functional planning meeting.