Minutes Maker-efficient meeting minutes tool
Simplify meeting minutes with AI
How do I write my Minutes?
Can you give me a example set of meeting minutes
Can you give me an example set of mass meeting minutes?
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20.0 / 5 (200 votes)
Introduction to Minutes Maker
Minutes Maker is a specialized application designed to help users create accurate and structured minutes of meetings based on the principles outlined in 'Robert's Rules of Order', the widely recognized guide to parliamentary procedure. This application processes user-uploaded content such as videos, PDFs, and documents to observe and record meeting proceedings. It ensures that all significant points, decisions, and discussions are correctly captured and formatted. For example, if a user uploads an audio file of a club meeting, Minutes Maker can generate the minutes by identifying key motions, votes, and discussions, structuring them as per the standard meeting minutes format. Powered by ChatGPT-4o。
Main Functions of Minutes Maker
Observation and transcription
ExampleConverts spoken words from a meeting video into text.
ScenarioA user uploads a video recording of a board meeting. Minutes Maker transcribes the audio into a structured text document, capturing all discussions and decisions.
Formatting and structuring
ExampleOrganizes transcribed text according to 'Robert’s Rules of Order'.
ScenarioAfter transcribing a project team meeting, the tool formats the minutes to include time stamps, a list of attendees, motions made, and outcomes of votes, all arranged as per parliamentary rules.
Integration with parliamentary rules
ExampleApplies rules from 'Robert’s Rules of Order' for minute correctness.
ScenarioThe tool ensures that the minutes of a mass meeting adhere to the specific procedural requirements, like documenting the election of a chairperson or recording resolutions and their approvals.
Ideal Users of Minutes Maker
Organizational secretaries
Secretaries who need to manage and produce formal records of meetings can utilize Minutes Maker to streamline their workload and ensure accuracy in the meeting records.
Non-profit organizations
Non-profit groups often rely on formal meetings to make decisions and record votes. Minutes Maker can help these organizations maintain clear and structured records, which are crucial for accountability and historical reference.
Educational institutions
Schools and universities can use Minutes Maker for documenting official meetings like faculty or administrative discussions, ensuring that decisions and policy changes are properly recorded and easy to reference.
How to Use Minutes Maker
Accessing the tool
Visit yeschat.ai to try Minutes Maker with a free trial, no ChatGPT Plus required.
Upload your files
Upload documents or videos related to the meeting you need minutes for. The tool can process various file types including PDFs, Word documents, and videos.
Specify your requirements
Provide specific instructions or guidelines regarding the style and format of the minutes you want, including any particular details that must be included.
Review the draft minutes
Once the minutes are generated, review the draft to ensure that all the essential points are captured accurately and clearly.
Make necessary adjustments
Edit or request revisions to refine the minutes, focusing on clarity, completeness, and adherence to your specified requirements.
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Frequently Asked Questions about Minutes Maker
What is Minutes Maker?
Minutes Maker is an AI-powered tool designed to assist users in creating accurate and structured meeting minutes from uploaded documents or videos.
How does Minutes Maker ensure the accuracy of minutes?
Minutes Maker utilizes advanced AI to analyze the content of meetings, ensuring that key information, decisions, and actions are accurately captured and represented.
Can Minutes Maker handle different types of meetings?
Yes, Minutes Maker is versatile and can handle various types of meetings including corporate meetings, academic discussions, and organizational assemblies, following standard parliamentary procedures.
Is there any specific format in which I need to upload files?
Minutes Maker supports multiple file formats such as PDFs, DOCX, and video files, allowing flexibility in how you upload your meeting content.
What should I do if the generated minutes need corrections?
You can directly edit the generated minutes or provide feedback for adjustments. The tool allows for iterative refinement to ensure the final document meets your requirements.